How to Introduce Two Colleagues by Email

A good email introduction creates context and then gets out of the way.

Get Permission First

Before sharing contact details, ask both people whether the introduction is welcome, especially when the request may create work.

Maya, would you be open to an introduction to Leon? He is evaluating payroll systems for a 120-person company and would value your implementation perspective.

This prevents a surprise obligation from arriving in someone’s inbox.

Explain Each Person In Relevant Terms

In the joint email, use one or two sentences per person:

Maya leads People Operations at Northstar and recently completed a payroll migration across three countries.

Leon is Finance Director at Birch Labs and is preparing a similar selection process this quarter.

Avoid copying full biographies. Include only the details that explain the match.

State The Reason To Connect

I thought a short conversation about vendor evaluation and rollout planning would be useful to both of you.

If one person asked for help, say so. Do not manufacture mutual benefit.

Hand Over The Next Step

Leon, could you suggest two times that work for you next week? I will leave you both to take it from here.

The phrase “over to you” works only when it is clear who should act.

Use this rewrite instruction:

Rewrite this as a warm, concise professional introduction. Give one relevant sentence about each person, explain why the connection makes sense, and assign the next step. Preserve titles, organizations, and the reason for the introduction. Do not exaggerate familiarity or mutual benefit.

For an introduction where you are one of the participants, see how to introduce yourself to a new client. For the message after the conversation, use a professional follow-up.

Try Wrivio on Windows to polish the introduction while the relevant names and context are in front of you.