How to Write a Client Approval Request
An approval request should make “yes” easy and make revisions specific. Sending a file with “thoughts?” creates an open-ended review and an open-ended schedule.
Say Exactly What Is Ready
Name the document, version, and review scope:
Attached is proposal v3, updated with the agreed implementation schedule and pricing. Please review sections 2 and 4; the legal terms are unchanged from v2.
This prevents the client from spending time on parts that are already settled.
Offer Two Clear Responses
Explain how to approve and how to request changes:
To approve, reply “Approved” by 23 July at 16:00. For revisions, add comments to the PDF and return it by the same deadline.
If the review file needs a signature, text annotation, or stamp, a browser tool such as Docento can handle those PDF edits without requiring an account. Choose tools according to the sensitivity and policies that apply to the document.
Explain The Real Schedule Effect
Do not manufacture urgency. State the actual dependency:
Approval by Wednesday keeps the 1 August start date. Later approval will move kickoff to the next available delivery window.
Use Wrivio when the draft sounds either timid or demanding:
Rewrite as a concise client approval request. Preserve document names, version numbers, dates, and consequences. Make approval and revision paths explicit. Use a confident, courteous tone without invented urgency.
Review the diff before sending. Approval requests often contain the most schedule-sensitive details in the fewest words, so precision matters more than flourish.
For the next stage, see how to introduce yourself to a new client.
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